How it works: your study abroad project step by step
From the first meeting to departure, here is what we do at each step and what you need to prepare. It all starts with a consultation in Guéliz or online.
Seven steps to study abroad
The order is the same for most destinations. The calendar and documents vary depending on the country and the program.
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Step 1: First consultation in Guéliz or online
We meet in our office in Guéliz, Marrakech, or by video call. You tell us about your project, and we explain how we work. We confirm the conditions of the consultation when you book.
What ProTrain does
Listens to your goals, answers your first questions and explains the realistic options and next steps.
What you provide
Your questions, your current level of studies and, if you have them, your latest report cards.
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Step 2: Profile assessment and orientation
We look at your academic record, interests, language level and budget to define the right direction for your studies.
What ProTrain does
Assesses your profile, discusses possible fields of study and advises on the language or admission tests you may need.
What you provide
Transcripts and report cards, diplomas obtained, any language test results, and an idea of the family budget.
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Step 3: Destination and program shortlist
Together, we compare destinations and build a shortlist of institutions and programs that match your profile.
What ProTrain does
Compares countries, programs, admission requirements and calendars, and proposes a realistic shortlist with a timeline.
What you provide
Your preferences on country, language of study and city, and your feedback on the proposed programs.
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Step 4: Applications
We prepare and submit your applications to the institutions on your list, on their platforms and before their deadlines.
What ProTrain does
Lists the documents for each application, helps with motivation letters and CVs, and checks each file before submission.
What you provide
Copies of your passport, transcripts and diplomas, certified translations when required, test results and your input for letters.
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Step 5: Admission results and choice
Institutions send their answers. We help you understand each offer and choose the one that fits your project best.
What ProTrain does
Explains the conditions of each offer and helps you compare programs, costs and next steps before you accept.
What you provide
The answers you receive from institutions, and your final decision, taken with your parents.
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Step 6: Student visa file
Once you have accepted an admission, you apply for the student visa of your destination country.
What ProTrain does
Gives you the document list for your destination, reviews the complete file and prepares you for the appointment or interview when there is one.
What you provide
Admission letter, valid passport, proof of financial resources, proof of accommodation when required, and civil status documents.
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Step 7: Departure preparation and follow-up with parents
Before you leave, we go through the practical points of your departure. Parents stay informed throughout the project.
What ProTrain does
Shares a pre-departure checklist and keeps you and your parents updated with personalised follow-up.
What you provide
Your travel plans and any questions about your first weeks abroad.
What to prepare
Each destination and institution has its own list, but most files include the following documents.
- Passport valid for the whole planned stay.
- Transcripts and report cards from the last years of study.
- Diplomas already obtained, such as the baccalaureate.
- Language test results, depending on the language of the program.
- Certified translations of documents when the institution or consulate requires them.
- Financial documents showing how the studies and living costs will be covered.
We give you the exact list for your destination. Our student visa file support
It depends on the destination and the program, but it is usually best to start about a year before the intended start date. Applications often open many months in advance, and the student visa can generally only be requested after admission. Starting early leaves time for language tests, translations and the visa procedure without rushing.
No. You can meet ProTrain in person in our office in Guéliz, Marrakech, or follow the whole process online by video call, phone and email. Many families combine both: a first meeting in the office, then online sessions. Parents can join the meetings in either format, so the student and the family share the same information.
No, and no agency can. Admission decisions belong to the institutions, and visa decisions belong to the consulates of each country. What ProTrain does is help you choose realistic programs, prepare complete and coherent applications, and build a clear visa file, so that your project is presented in the best possible way at each step.
Ready to take the first step?
Book your consultation in Guéliz or online, and we will build your step-by-step plan together.